Meetings are a part of running a business. Instead of complaining about the huge time suck that meetings have a tendency to be, we can fix them. Meetings, when run properly, benefit a company and the individuals involved. This is part one of the three part series on “Getting the Most Out of Meetings”.
The first topic we will address is: Who Should Attend
In deciding who should attend a meeting, you should ask yourself three questions:
- Who is directly involved in the decision making process?
- Who will the decisions directly affect?
- Who in the organization is in the best position to slow progress?
Answering these questions as they relate to the topic at hand will give you a sense of the major players. If a meeting is missing any of the key decision makers, progress is impeded. If the people the decisions affect are not at least represented in the room, there is the potential for a backlash. And if the person with the potential to slow things up is not in the room, he or she won’t know the basis of the decision being made and is likely to push back.
Meetings with large numbers of people move slower. But meetings without the correct people are deadly, because you can’t accomplish everything that you need to.
When you come out of a meeting, you want to have reached conclusions, made decisions, and set the next action steps towards your goal. And you need everyone involved to be on the same page.
That makes the meeting a success.
Later this week we will discuss what to cover and how to cover it.